About MCR HRD Institute Training Policy of Government Employees of the Telangana State

1. History

Origin

All the State Governments in India were required to set up state level training institutions as per the Recommendations of the Administrative Reforms Commission (ARC). The then Government of Andhra Pradesh established the Institute as Institute of Administration (IOA) in the year 1976 to cater to the training needs of the State Government Officials.

 

Location

The Institute had humble beginnings and operated from out of many rented premises beginning with a Quarter in Errum-Munzil Colony, then moved to the Excise Training School Ameerpet, PR Department in Secretariat, Malakpet Colony and then to Shakkar Bhavan, Basheerbagh. While working from out of the rented premises, classes were held at locations other than where the office was located for want of class rooms. These locations included Young Men’s Christian Association- Narayanaguda, Board of Revenue- Commissioner of Land Revenue office, Jubilee Hall, Burgula Rama Krishna Rao Buildings and Shakkar Bhavan. In 1988, the Institute shifted to its present premises, in Jubilee Hills, spread over 30 acres. Classes were continued to be offered at BRKR Buildings/Shakkar Bhavan till as late as1992 since the infrastructure works were in progress.

 

Nomenclature of Head of Institution

A post of Special Officer, Institute of Administration (IOA) was created (G.O.Rt. No. 915, GA (Special. A), Dated: 17-03-1976). A post of Administrative Officer was also created under G.O.Ms.No. 1244, GA (Special. A), Dated: 22-03-1977. The Special Officer, IOA was declared as Head of Department under GAD and also as Disbursing and Estimating Officer for operating the Budget provisions. He was also authorised to delegate the powers of Disbursing & Estimating authority to the Administrative Officer (G.O.Rt. No. 1315, GA (AC), Dated: 25-03-1977). The designation of Special Officer was changed as Commissioner of IOA in 1979(G.O.   ?). The Commissioner of IOA is declared as HOD, on par with other HODs, with due delegation of administrative and financial powers (G.O.Ms. No.177, GA (AR&T.III), Dated: 08-04-1996). The Commissioner of IOA was re-designated as Director General & Ex-Officio Principal Secretary to Government (G.O.Rt. No.3232, GA (AR&T.III), Dated: 04-08-1998). These orders were reiterated and the DG Dr.MCR HRDI was re-designated as Director General Dr.MCR HRDI of AP and Ex-Officio Special Chief Secretary to Government, GAD (G.O.Ms.No.860, GA (Special-A), Dated:07-12-2013).

 

Nomenclature of the Institute

The nomenclature of the Institute was changed twice so far. In the first instance, the Institute of Administration was re-named as Dr.M.Channa Reddy Institute of Administration (G.O.Ms.No.55, GA (AR&T.III), Dated: 05-02-1997). Later, it was again re-christened as Dr.Marri Channa Reddy Human Resource Development Institute of Andhra Pradesh (G.O.Ms.No.314, GA (AR&T.III), Dated: 04-08-1998).

 

Infrastructure

Infrastructure support was given to the Institute under the Programme for Up-gradation of Standards of Administration and as Recommended by the VIII Finance Commission. Funding was provided from 1985-86 to 1988-89 for a total of Rs. 74.66 lakhs (G.O.Ms.No. 215, GA (AR&T.II), Dated: 16-05-1985). Sanctions were given for construction of Administrative Complex, Faculty & Lecture Hall Complex, Residential Complex and Furniture. Most of the present day infrastructure was built in later years especially Vamsadhara Residency, during the World Military Games, 2007.

 

Land

Land was allotted to the IOA vide GO.Ms.No.1828, Rev (P), Dated: 18-12-1984 and G.O.Ms.No.254, Rev (P), Dated: 12-03-1985. However, these orders were cancelled and fresh land allotment was made in Survey No.125 (Acres 2.20 Guntas) and Survey No.126 (Acres 27.20 Guntas) totalling Acres 30.00 Guntas in Yousufguda Village of Golconda Mandal of Hyderabad District(G.O.Ms.No. 1041, Rev (P), Dated: 09-09-1985).


The barren rocky area was gradually converted in to lush green campus with the support of the then Hyderabad Urban Development Authority.

 

Locus Standi of the Institute

A Nucleus Institute Committee was constituted and its recommendations were accepted (G.O.Ms. No.177, GA (AR&T.II), Dated: 28-04-1985. Based on the recommendations of the Committee, the Institute of Administration was declared as Nucleus Institute/Apex Training Body for all other Training Institutes in the State (G.O.Ms. No.27, GA (AR&T.III), Dated: 20-01-1986). It also enabled deliberations by Curriculum Committee and constituting an Advisory Committee on Training. Further, orders were issued merging the Accounts and Audit Training wings in to the Institute of Administration (G.O.Ms.No. 40, F&P (FW.ADMN.I), Dated: 25-01-1989).


The Institute is included in Schedule-X of the Andhra Pradesh Re-organisation Act 2014. At present the MCRHRDI is serving only the Government of Telangana.

 

2. Vision

To emerge as a World Class Institution of learning in the art and practice of Citizen-Centric Governance.

 

3. Mission

To strive towards sustainable excellence in sharing constantly updated knowledge and skills with the personnel serving the government and to promote capacity building and competencies among them

 
4. Objectives

Mould young Government Officials into active, knowledgeable and skilled professionals

Serve as a Nodal Institute for identification of training needs, facilitation and coordination of the state’s training initiatives

Continuously review, design and deliver training programmes, modules and learning material consistent with the changing    environment of governance

Facilitate various departments in decentralised design and development of training programmes to meet their respective objectives    of training and development

Coordinate with various stakeholders in evaluating the impact of learning processes to facilitate regular renewal of learning products    and services

To strengthen the existing infrastructure facilities, prepare distance learning training modules, and build trainer capacities

 

5. Organisation Structure
As narrated in the evolution of the nomenclature of the Head of the Institution, the organisation structure has gone through changes over a period of time.

 

Governing Body

The Governing Body of Dr.MCR IOA was constituted with the Hon’ble Chief Minister as the Chair Person and 25 members and the Commissioner, Dr.MCR IOA as Member-Convenor (G.O.Ms.No.272, GA (AR&T.III), Dated: - 18-07-19980. G.O.Ms.No. 273 was issued on the same day including all the Cabinet Ministers, All Secretaries to Government, All District Collectors, All Heads of Departments and All Directors of Departmental Training Institutions in the State. The Governing Body met 5 times with 4 of them being in 1998 itself (21/7, 21/8, 21/10, 26/11) and the fifth one was on 23/03/99. Since then, there were no meetings of the Governing Body till date. A look at the constitution of the Governing Body, especially the list contained in G.O.Ms.No.273 makes it very un-wieldy and this might be one reason why meetings of the body could not be held.

 

Amendments were made later and the Governing Body was renamed as Board of Governors of Dr.MCR HRDI of AP (G.O.Ms.No.315, GA (AR&T.III), Dated: 05-08-1998. Amendments were also made as and when elections were held and new members came in to office, especially in case of elected representatives.

 

Certain powers of the Government were delegated to the Governing Body as a part of facilitating a certain degree of autonomy for the institute (G.O.Ms. No.492, GA (AR&T.III), Dated:-19-11-1998). The BoG was re-constituted in 2004 (G.O.Ms.No. 207, Dated: 31-07-2004) with 28 members. However, it did not quote about the inclusion of the cabinet and other members as mentioned in G.O.Ms.No.273.

 

Sub-Committee

A sub-committee of the Board of Governors was constituted and was authorised to exercise the powers vested in the Board of Governors. In specific cases the decisions of the sub-committee were to be circulated to the Hon’ble CM/Chairperson of the BoG, for orders/information (G.O.Ms. No.470, GA (AR&T.III), Dated: 16-11-1999. The Sub-Committee was headed by the Finance Minister and consisted of 4 ministers, 3 Secretaries, CE R&B and the DG Dr.MCR HRDI AP as Member/Convenor. It was re-constituted again in 2004 (G.O.Ms.No.208, Dated: 31-07-2004 with ten members of which the Chairperson and 4 members were ministers, 3 secretaries, CE R&B and the DG Dr.MCR HRDI AP. Alternate arrangements were made to chair the sub-committee by one of the other ministers in the committee, in the absence of the Minister Finance.

 

The sub-committee was last re-constituted in 2011 with 11 members, with the addition of the Special CS, GPM&AR as member while retaining the other members as it is.

 

6. Facilities

The Institute has state of art facilities for both teaching-learning as well as for lodging and recreation.

S.No.

Facility

Number

Remarks

1

Lecture Halls

15

AC, Computer & LCD Projector in each hall

2

Auditorium

01

240 capacity, integrated audio-video facility

3

Seminar/Conference Halls

03

One with 150 capacity and two with 100 capacity each, AC and LCD/Computer provided

4

Computer Labs

03

One with 50 capacity and two with 30 capacity each, LCD and AC provided

5

Library

01

17,977 titles, accession system computerised recently, membership Rules issued recently

6

Hostels

03

Vamsadhara Residency-

  • 368 AC double-bed rooms,
  • Exclusive dining hall for 150,
  • 3- mini conference halls,
  • common room,
  • reading room and indoor sports facilities,
  •  Locker facility for keeping valuables by trainees

Tungabhadra Hostel- Used for accommodating Lady officers,

  • 32 AC double-bed rooms,
  •  Dining hall for 170,
  • Indoor Badminton Court and
  • Conference Hall-150

Krishna Hostel-

  • 4-Double- bed AC Suites,
  • 33- double-bed AC rooms,
  • 12-four bed rooms,
  • 5 double-bed rooms non-ac with common bath room,
  • 2 dormitories with 50 bed capacity non-ac.(Presently part given on lease to Regional Training Institute NACEN)

 

7

Staff Quarters

 

  • DG Quarters 01- occupied by

Dr. PV Ramesh, IAS

  • ADG Quarters 01- Occupied by Sri.K.Ramakrishna Rao, IAS
  • Professor Quarters 12 (3 bed room) all occupied except one needing repairs (3- by CGG staff)
  • Faculty Quarters 12- (2 bed room) all occupied ( 01 by CGG Staff)
  • Staff Quarters Block-I: 12 quarters occupied, Block-II; 12 quarters given to CGG

8

Guest House

01

Godavari Guest House with 16 Suites in G+2 Floors, Desktops provided, exclusive dining hall and Reading Room

9

Yoga Centre

01

Has meditation facility for more than 100 at a time, class rooms for lectures on personality development

10

Sports Facilities

 

  • Lawn Tennis- two first class hard courts
  • Volley ball- one court (earthen floor)
  • Billiards-one table (In Vamsadhara hostel)
  • Gym- medium size (Beside swimming pool)
  • Swimming Pool- mini size (8 shaped, length-20M, Depth-3 ft -7 ft, Width- 8M) Badminton-Indoor one court (two additional courts are sanctioned recently)
  • Cricket- kit, mat available (no ground)

11

Others

 

Helipad- earlier used for the Hon’ble CM

The IT Infrastructure Facilities worth mentioning are as follows:

a. All classrooms, Auditorium/conference halls are equipped with required IT, Audio and video equipment.

b. All Hostel rooms are LAN and Wi-Fi enabled

c. Application software

   a. Developed & Implemented On- line feedback system for

      – Central Foundation Courses (Registration, Attendance, Participants feedback, Esprit De-corps Poll)

      – State Foundation Courses ( Participants feedback on faculty)

   b. Accounting System with Tally Package(ERP9.Gold)

   c. Library Application(LSEase6.3) for issues/receipt of books (17,977 Books)

7. Staff

The total sanctioned strength of all categories of employees is 125.

 

8. Activities

Majority of the activities of the Institute relate to conduct of trainings. A few conferences/seminars are held in a year based on request by indenting departments. The abstract of the training activities for the last three years is given below:

 

A.  Training Management Unit (TMU)

The Campus training activity is being conducted through 9 centres established. The following are the details of centres:

  1. Accounts Training Wing
  2. Audit Training Wing
  3. Centre for Financial Administration Systems
  4. Centre for Urban Development Studies
  5. Centre for Climate & Disaster Management
  6. Centre for Office Management & Secretariat Procedures
  7. Centre for Management & Behavioural & Studies
  8. Centre for General & Regulatory Administration
  9. Centre for Information Technology

The Trainer Development Programmes (DTS, DOT etc) are conducted by the Training Management Unit.


B. Off-Campus trainings through District Training Centres (DTC)

District Training Centres were set up in 1998 as part of the State Training Initiative (STI). The district Collectors were designated as the Training Commissioners for their respective districts. A full-time training coordinator was appointed along with office assistant for coordination of the activities of the DTCs.

 
In order to reach out to all districts and at the same time maintain standard of teaching, DVDs were produced with sessions by eminent speakers. DVDs were produced on a total of 15 titles on 57 discs.


After the bifurcation, the Institute has released budget for conducting course in the DTCs during the 2014-15. As the Government of AP has not released funds for the year 2015-16, the Institute is now serving to the Telangana State only. However, we are calling nominations for the DoPT sanctioned (2015-16)  programmes from both the States.

 

9. Reading/Teaching Materials, Manuals and Training Films

The reading material and teaching material comprise various modules, materials and DVDs. There are 44 volumes of reading material on training Modules, 07 volumes of reading material on Trainer Development Programmes, 23 volumes of Books on important topics/schemes, Departmental and Functionary Manuals for about 54 Departments and  16 volumes of ILO Training modules. The Institute has developed 110 hours of DVD Films in various Administrative Rules and procedures etc. covering about 15 subjects/topics.

 

10.Linkages with other Organisations

The Institute used to have strong linkages with both the State level training institutes as well as National level organisations. Over the years, this linkage has weakened a little bit. Presently, the Institute has following linkages:

   

   a.Centre for Innovations in Public Systems (CIPS), ASCI, Hyderabad on a activity based collaboration, and

   b.National Academy for Customs, Central Excise & Narcotics (NACEN) for leasing of facilities for the Professional Training of 66th      Batch of C&CE Officer Trainees  

   c.Visiting experts can be invited as Faculty Lectures for Foundation & other important courses, based on need.

11. New Initiatives:
A. IT initiatives underway

1.Capacity building to conduct e-Governance training programmes under Digital India program in association with NISG

2.Capacity Building workshops on Common Service Centres (CSCs) under Digital India.

3.Strengthening of District Training Centres (10 locations)

4.Implementation of Office Automation application -- On-line File Management System(FMS)

5.Establishment of Digital Class Rooms in a phased manner

6.Strengthening of CCTV monitoring mechanism and  audio/video recording facilities in classrooms/auditorium/conference halls 
7.Institute Portal solution --  Training Information & Management System

    a.Comprehensive Integrated on-line system for Institute Users, Department Users, Guest Faculty and Anonymous Users.

 

B.Building an Eco Responsible Institute:

1.Reduce Waste: In order to conserve water the following measures are taken reducing water consumption, conventional taps are replaced with push type taps. For all overhead tanks ball cocks are installed. Based on regular survey of buildings leakages are recorded in a register and repaired from time to time. For all flushes in the toilets two level water use is introduced. All old and inefficient flush tanks are being replaced. In order to reduce wastes adequate number of reusable steel cups and glasses are kept in dining hall, bubble water cans while dispensing with paper cups and paper glasses. Plugging of Water and Energy Leakages has been taken up. In order to reduce on the paper usage printing on both sides of paper has been introduced and Electronic Data Sharing is introduced in place of printing on paper for all resource material utilised in the training programmes.

 

2.Optimise Usage of Resources: In order to optimise the usage of power and water metering of water and energy is introduced facilitating their monitoring and management. All street lights after mid night are switched off. In Administrative building all lights are switched off after 10.00 pm except one at        reception and another before Administrative Officer’s chamber. In all hostel corridors lights are switched off after 10.00 pm except one at reception. In order to optimise on the lighting low mast LED lights are being introduced in place of High Mast Halogen Lights. The instituter has also completed Energy Audit basing on which reduction of air conditioning has been introduced.

 

3. Reuse: Considering the rocky terrain in which the Institute is located it has acute ground water shortage. The Institute is also introducing the usage of treated grey water for gardening. Presently Rain Water is diverted for plantation. Storage of excess Rain Water has been introduced. Rain Water harvesting for recharge of ground water is also being introduced at a cost of Rs 4.00 lakhs..

 

4.Reuse and Recycle the Waste: The kitchen of the Institute generates waste on an average which is around 40 kgs (32-46kgs) and garden waste is on an average 200 kgs per day. The Institute has taken up the task of composting these wastes.

 

5.Go Solar: To reduce the consumption of power for heating solar water heating is introduced. To harness the solar energy and reduce the dependence on the grid solar street lighting and grid connected roof top solar power generation is planned at a cost of Rs.497.08 lakhs with a capacity of 500 KV with Solar PV technology.

 

C.Making HRD Institute a Differently Abled Friendly Institute:

As contemplated in many statutory provisions highlighting to bestow special attention on the needs of differently abled such as disabled friendly access to all public buildings, modes of transport, it is proposed to provide special amenities and conveniences at the time of training and during their stay in the institute for the differently abled officer trainees, staff and people who will be vising this institute. As per the International Protocols for the differently abled, it is proposed that some exclusive area shall be earmarked for them in living areas, dining halls, wash rooms etc. With necessary support system such as Ramps, Railings, Sigh Boards etc.
The Institute has seven main buildings in which the activities  are being conducted namely, Administrative Block, Tungabhadra, Krishna, Vamsadhara, Godavari, Vivekananda Centre, Medical Dispensary. The requirement is categorised as General infrastructure to be developed in all the above and Special requirements for specific disabilities.

 

1.General Infrastructure:

In the above buildings as well as in open areas it is proposed to provide for :

  • Ramps and railings
  • Exclusive provision for the differently abled, separately for Men and Women, in wash rooms, display of Sign Boards leading to facilitated differently abled friendly areas at vantage points
  • Braille Stickers at Lifts and sign boards

 

2.Special Requirements for specific disabilities
  • Visually Impaired: Computer systems loaded with screen reader or talking software like JAWS, Kurzweil, taling typing teacher, spell well, Braille printers, book machine and talking books etc. specially designed for visually challenged people will be procured.
  • Physically challenged: Sufficient number of wheel chairs, Tripod walkers, Walkers will be procured.

 

3.Training Programmes
As far as the training programmes for differently abled are concerned the training needs for various categories of disabilities are being explored.